Annotation of calendarhelp/www/calfolder.html, revision 1.8

1.1       whiteley    1: <h2>Calendar Folders</h2>
                      2: 
                      3: <p>
1.4       whiteley    4: <b>Calendar Folders</b> is an extension for future versions of Mozilla Calendar and Sunbird.</p>
                      5: <p>
1.5       whiteley    6: It provides ways to:
1.4       whiteley    7: <ul style="margin-top:-8px;">
1.5       whiteley    8: <li>group calendars in folders</li>
                      9: <li>filter entries, so you see only the entries that you want to work with</li>
                     10: <li>change many entries in one step</li>
                     11: <li>summarize entries in a report</li>
                     12: <li>choose calendar colours from an extended palette</li>
                     13: <li>see a clock</li>
1.4       whiteley   14: </ul>
1.1       whiteley   15: </p>
                     16: 
                     17: <img src="./calfo0.png" style="margin-left:2em;">
                     18: 
                     19: <p>
1.4       whiteley   20: <span style="border:1px solid #f00; margin-left:-4px; padding:4px;">
                     21: The current version of Calendar Folders is a prototype for Sunbird 0.2+ test builds only.
                     22: </span>
1.1       whiteley   23: </p>
                     24: 
                     25: <p>
1.4       whiteley   26: In this prototype, some features do not work at all and some others are buggy.
1.1       whiteley   27: </p>
                     28: 
                     29: <p>
1.4       whiteley   30: For installation instructions, see the <a href="#install">bottom</a> of this page.
1.1       whiteley   31: </p>
                     32: 
                     33: <p>
                     34: There is no version of Calendar Folders for the current release, Sunbird 0.2,
                     35: and there is no version for any Calendar extensions or Lightning.
                     36: </p>
                     37: 
                     38: 
                     39: <p>
                     40: The <b>Calendar Folders</b> project is a subproject of <b>Calendar Help</b>.
                     41: </p>
                     42: 
                     43: <h3>Why use Calendar Folders?</h3>
                     44: <p>
                     45: Use Calendar Folders when you often work with many calendars,
                     46: so that you can easily view groups of calendars at the same time.
                     47: </p>
                     48: 
1.5       whiteley   49: <p>
                     50: Or use it just for its batch change and reporting features,
                     51: or just to add a clock to your calendar.
                     52: </p>
                     53: 
1.1       whiteley   54: <h3>Example</h3>
                     55: <div style="margin-left:-4px; padding:4px; border:1px inset #f99; width:40em;">
                     56: <p>
                     57: You work on two projects, codenamed <i>Alum</i> and <i>Borax</i>.
                     58: You have three colleagues Cedric, Daisy and Evan in your department.
                     59: Cedric also works on Alum and Borax, but Daisy only works on Alum and Evan only works on Borax.
                     60: </p>
                     61: 
                     62: <p>
                     63: Each of you has a personal calendar and a calendar for each project.
                     64: The project calendars are shared on a server.
                     65: So there are ten calendars in all:
                     66: four personal calendars, and six shared on the server.
                     67: </p>
                     68: 
                     69: <p>
                     70: In Sunbird, you can work with your personal calendar and the six shared calendars.
                     71: (You cannot work with other people's personal calendars.)
                     72: </p>
                     73: 
                     74: <p>
                     75: Here the seven calendars that you can work with:
                     76: </p>
                     77: <img src="./calfo1.png" style="margin-left:2em;">
                     78: 
                     79: <h4>Working with your own calendars</h4>
                     80: <p>
                     81: To work with your own three calendars, you place them in a folder named Me:
                     82: </p>
                     83: <img src="./calfo2.png" style="margin-left:2em;">
                     84: 
                     85: <p>
                     86: When you select this folder, you see these three calendars but no others.
                     87: The default calendar for new entries is Personal.
                     88: </p>
                     89: 
                     90: <h4>Working with project calendars</h4>
                     91: <p>
                     92: To work with project calendars, you place them in folders:
                     93: </p>
                     94: <img src="./calfo3.png" style="margin-left:2em;">
                     95: 
                     96: <p>
                     97: When you select a project folder, you see the calendars for that project but no others.
                     98: The default calendar for new entries is your calendar for the selected project.
                     99: </p>
                    100: 
                    101: <p>
                    102: Using Calendar Folders, you can also give the calendars different names and different
                    103: colours in each folder.
                    104: </p>
                    105: 
                    106: </div>
                    107: 
                    108: 
                    109: <h3>Default folders</h3>
                    110: <p>
                    111: When you install <b>Calendar Folders</b> and restart sunbird,
                    112: you two folders are created automatically, named <i>All</i> and <i>Default</i>.
                    113: </p>
                    114: 
                    115: <p>
                    116: The folder All is a special folder that contains all you calendars.
                    117: It is very like Sunbird's original Calendars list.
                    118: You cannot delete this folder (but you can rename it).
                    119: </p>
                    120: 
                    121: <p>
                    122: The folder Default contains whatever calendars are active when
                    123: <b>Calendar Folders</b> first runs.
                    124: You can work with this folder just like any other folder.
                    125: </p>
                    126: 
                    127: 
                    128: <h3>Working with calendars and folders</h3>
                    129: <p>
                    130: To work with calendars and folders, use the entries in the
                    131: Calendar Folders list, and use the context menus.
                    132: (To obtain a context menu, you can right-click, or use the Menu key
                    133: on your keyboard, or use some other method depending on your system.)
                    134: </p>
                    135: 
                    136: 
                    137: <h4>Creating and maintaining a folder</h4>
                    138: <p>
                    139: To create a new folder, choose New Folder from the context menu.
                    140: </p>
                    141: <img src="./calfo4.png" style="margin-left:2em;">
                    142: 
                    143: <p>
                    144: Give the new folder a name.
                    145: </p>
                    146: <img src="./calfo5.png" style="margin-left:2em;">
                    147: 
                    148: <p>
                    149: To populate the new folder, drag calendars from the All folder and drop
                    150: them in the new folder:
                    151: </p>
                    152: 
                    153: <p>
                    154: To specify the default calendar for new entries in the folder,
                    155: click one calendar's icon.
                    156: The icon displays a radio button to show that it is the default.
                    157: </p>
                    158: 
                    159: <p>
                    160: To remove a calendar from the folder, drag it back into All.
                    161: </p>
                    162: 
                    163: 
                    164: <h4>Changing calendar properties</h4>
                    165: <p>
                    166: The names and colours of calendars apply within a folder.
                    167: So a calendar can have a different name and a different colour
                    168: depending on the folder.
                    169: </p>
                    170: 
                    171: <p>
                    172: For example, in each project you might name the project manager's
                    173: calendar Project Manager, and colour it blue.
                    174: Suppose you are the project manager in one project.
                    175: In that project's folder, your calendar is named Project Manager and
1.4       whiteley  176: has the colour blue.
1.1       whiteley  177: But in other folders the same calendar has a different name and colour.
                    178: </p>
                    179: 
1.4       whiteley  180: <img src="./calfo8.png" style="margin-left:2em;">
                    181: 
1.1       whiteley  182: <p>
                    183: This feature can be confusing.
                    184: Only use it if you have a specific purpose for different names and colours.
                    185: </p>
                    186: 
                    187: <p>
                    188: To rename a calendar, select it in the Folders panel, then click on its name.
                    189: To change a calendar's colour, click on its colour patch in the Folders panel.
                    190: </p>
                    191: 
                    192: <p>
                    193: To reload a remote calendar, click on its reload marker (a small blue circle at the
                    194: right of its colour patch).
                    195: </p>
                    196: 
1.4       whiteley  197: 
                    198: <h4>Filters</h4>
                    199: <p>
                    200: To filter a folder's entries, so you only see the entries that you want to work with,
                    201: open the folder's properties and choose the Entry filter tab.
                    202: Specify filter criteria to select the required entries.
                    203: In this example, category and status criteria are specified:
                    204: </p>
                    205: 
                    206: <img src="./calfo7.png" style="margin-left:2em;">
                    207: 
                    208: 
                    209: <h4>Changing multiple entries in one step</h4>
                    210: <p>
                    211: <span style="border:1px solid #f00; margin-left:-4px; padding:4px;">
1.6       whiteley  212: This feature is not implemented yet, but its user interface partly works.
1.4       whiteley  213: </span>
                    214: </p>
                    215: 
                    216: <p>
                    217: To change multiple entries in one step, make a folder that contains the entries.
                    218: The entries can be in different calendars, and the folder can be filtered to protect
                    219: entries that you do not want to change.
                    220: </p>
                    221: 
                    222: <p>
1.5       whiteley  223: From the folder's context menu, select Change Entries....
1.4       whiteley  224: In the Change Entries wizard, specify the change that you want to make.
                    225: Press the Finish button to make the change.
                    226: </p>
                    227: 
1.5       whiteley  228: <img src="./calfo9.png" style="margin-left:2em;">
                    229: 
                    230: 
                    231: <h4>Summarizing entries in a report</h4>
                    232: <p>
                    233: To summarize entries in a report, make a folder that contains the entries.
                    234: The entries can be in different calendars, and the folder can be filtered to protect
                    235: entries that you do not want to change.
                    236: </p>
                    237: 
                    238: <p>
                    239: From the folder's context menu, select Report...
                    240: In the Report wizard, specify the content of the report.
                    241: Check the preview to see the results.
                    242: </p>
                    243: 
                    244: <p>
                    245: To work with the report, choose to view it in your browser, print it, save it as a file,
                    246: or any combination of these.
                    247: You can save your report as a file in plain text, as a web page, or as XML data.
                    248: </p>
                    249: 
                    250: <img src="./calfo10.png" style="margin-left:2em;">
                    251: 
                    252: 
1.4       whiteley  253: 
                    254: 
1.1       whiteley  255: <h4>Options</h4>
                    256: <p>
                    257: To set options for Calendar Folders, choose Tools &ndash; Options... from the menu bar.
                    258: Go to the Folders page.
                    259: </p>
                    260: 
1.5       whiteley  261: <img src="./calfo11.png" style="margin-left:2em;">
                    262: 
1.1       whiteley  263: <p>
                    264: Choose whether to display tabs for the clock and the original Calendars list.
                    265: </p>
                    266: 
                    267: <p>
                    268: Specify how to display the date and time in the clock.
                    269: To use your operating system's settings, uncheck the Long box for the date
                    270: and choose System for the time.
                    271: </p>
                    272: 
                    273: <p>
                    274: To ensure that only one folder can be selected at a time, check the Single folder box.
                    275: </p>
                    276: 
                    277: <p>
                    278: To lock calendar names or colours so that they remain consistent between folders,
                    279: check the Name or Color boxes.
                    280: </p>
                    281: 
1.4       whiteley  282: <p>
                    283: To choose calendar colours from a larger palette, check the box Alternate palette.
                    284: The alternate palette has two pages, with 80 colours on each page.
                    285: One page contains bright colours and greys, the other contains dull and pastel colours.
                    286: The bar at the side of the palette switches pages.
                    287: </p>
                    288: 
                    289: <img src="./calfo6.png" style="margin-left:2em;">
                    290: 
                    291: 
                    292: <h4>Help</h4>
                    293: <p>
                    294: Calendar Folders contains built-in help.
                    295: To use the help, you must also have the Calendar Help extension.
                    296: </p>
                    297: 
                    298: <p>
                    299: You can access the help in all the usual ways.
                    300: For example, you can press the F1 or Help key, or the Help button in a dialog,
                    301: or you can go to the Calendar Folders chapter in the help contents.
                    302: 
                    303: </p>
                    304: 
                    305: 
1.1       whiteley  306: 
                    307: <h3 id="install">Installing Calendar Folders</h3>
                    308: <p>
1.4       whiteley  309: A prototype of Calendar Folders is available so that you can understand the design.
                    310: It is not yet fully working.
                    311: Like Sunbird 0.2+ nightlies, the Calendar Folders prototype might have significant
                    312: bugs that affect your data.
                    313: </p>
                    314: 
                    315: <p>
                    316: To use the Calendar Folders prototype, you must have Sunbird 0.2+ (a nightly test build),
                    317: or Sunbird 0.3 when available.
                    318: </p>
                    319: 
                    320: <p>
1.1       whiteley  321: To install Calendar Folders, choose Tools &ndash; Extensions... from Sunbird's menu bar.
1.4       whiteley  322: Drag the link below and drop it in the Extensions window:
1.1       whiteley  323: </p>
                    324: 
1.6       whiteley  325: <p><a href="http://downloads.mozdev.org/calendarhelp/calfolder-0.3-en-US.xpi">calfolder-0.3-en-US.xpi</a></p>
                    326: 
                    327: <p><b>Note: &nbsp;</b>
                    328: Calendar Folders version numbers have no relationship to Sunbird version numbers.
                    329: </p>
1.1       whiteley  330: 
                    331: <p>
1.4       whiteley  332: Wait for the download, and allow the installation to proceed.
                    333: </p>
                    334: 
                    335: 
                    336: <p>
1.1       whiteley  337: Restart Sunbird.
                    338: If the installation succeeds, you see the About Calendar Folders window.
                    339: To dismiss it, click on the background of the window (or press Escape).
                    340: </p>
                    341: 
                    342: <h4>Uninstalling Calendar Folders</h4>
                    343: <p>
                    344: To uninstall, return to the Extensions window.
                    345: Select Calendar Folders and press the Uninstall button.
                    346: Close Sunbird.
                    347: </p>
                    348: 
                    349: <p>
                    350: Go to your profile directory and delete the file <code>calfolder.rdf</code>.
                    351: Edit the file <code>prefs.js</code> and remove all the entries that contain <tt>calfolder</tt>.
                    352: Restart Sunbird.
                    353: </p>

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